Assistant to the Founders
As the Assistant to William from William & Alexandra, you will play a crucial role in the operations of the company. You will be acting as the right-hand to one of the founders as well as working closely with our entire creative team.
In this position, you will be a critical component of keeping us on track to accomplish short and long-term goals. We are seeking a highly adaptable self-starter, open to travel, with superior schedule management skills, event planning experience, and have an excellent handle on coordination for internal & external communication.
You are the left-brain to our right-brain. We need you to be hyper-organized so that our entire organization can thrive.
This is a full-time position. We will work with the ideal candidate to craft a start-date that fits your schedule, with the hope that you can start as soon as possible.
What You Will Do
Proactively coordinate, optimize, manage and organize William & Alexandra's personal and professional calendar(s).
Manage direct deliverables with a hands-on approach, including drafting thank you letters, personal correspondence, and other tasks that facilitate William & Alexandra's ability to direct the company.
Ensure priorities are managed, and short & long-term requests are thoroughly completed.
Be a core and flexible part of team in executing our events.
Manage meeting logistics including booking & preparing rooms, creating & preparing necessary materials, organizing catering, organizing transportation, providing conference call details, taking notes, & welcoming guests.
Coordinate international & domestic travel logistics including flight itineraries, hotel rates & reservations, car services, & international phone plans in accordance with personal travel preferences.
Manage & submit monthly expense reports.
Execute day-to-day administrative tasks including placing lunch orders, arranging cars, arranging deliveries, updating contacts, conducting research.
Support all of the founding team in ensuring deliverables are met.
Manage the daily operations of the studio.
Research, ideation, & concept development along with the creative team.
Assist in developing ideas into concepts into execution. Your opinion is valued.
Must be based in NYC and desire to work in a fast-paced startup environment that often includes night events
Must be a highly organized & solutions oriented self-starter
2+ years of work experience as an assistant, communications, pr, or event production a plus
Excellent time management skills
Positive, energetic & collaborative team player
Ability to handle multiple priorities at once & maintain composure in a fast-paced environment
Excellent verbal & written communication skills
Ability to work a varied schedule, including occasional nights and weekends
Proficiency in Slack, Google Calendar, Google Docs, Google Sheets, Google Drive, & Instagram
A working knowledge of Adobe Creative Suite a plus
Design skills a plus
This is it. This is how we start. If you come on with us, we will be growing together and this job is just the beginning.